The Bennett Valley Guild Hall is available for rental. 

  • Click here to view and download the Bennett Valley Guild Rental Schedule and the Rental Agreement that you will need to complete and return.

  • Click here to view and download the Bennett Valley Guild Hall Users Guide

  • Click here to view the Bennett Valley Guild Calendar so you can see if the date you're interested in is available.  Events in Blue mean the Guild Hall is occupied and not available. The hall is available on days that are blank and days with Events in Green, as those are other activities not at the hall.

Rates for rentals are (note: Celebrations-of-Life, Nonprofits, AARP Members, Active Military, Veterans, & active chapter members please contact us for discounted rates):

  • $750/half day – Monday through Thursday Only – Not applicable to Weddings. 8AM to 2PM or 2 PM to 10 PM time slots only. 

  • $1,500/day for the full facility: 6AM to Midnight

  • $2,000/2 ½ day for the full facility. This is for a single event on day 2 only:

    • Day 1: 6AM to Midnight for decorating only,
    • Day 2: 6AM to Midnight for your event, and
    • Day 3: 6AM to 6PM for cleanup only.
    • If you wish to have multiple events or multiple day events, please contact Cyndie Willhoit for pricing.
  • $2,000 Deposit - Cleaning ($1,000) and Security ($1,000). Refundable after the rental if all terms and conditions are met.

  • You can pay online with a debit or credit card, but we pass along the card fees. To pay your rent or make your deposit online, please go to our "Donate/Pay" page and scroll down to the "Hall Rentals" Section.

Important - Use of the Hall between midnight and 6 AM is prohibited and no music is to be heard outside after 10 PM and no loud outside music at any time.

You must be cleaned up, out of the hall, and have Armed the Alarm system by midnight or the end of your rental, whichever is earlier to avoid a charge to your deposit.

The Cleaning/Security Deposit and completed Rental and Hold Harmless Agreement are required to reserve your date(s) on the Guild Calendar

The remaining Rental payment and Proof of Insurance documentation are due no later than 60 days prior to the start of the rental.

As a renter, you are responsible to provide us with Proof of Insurance that meets our requirements. We recommend getting a dedicated Special Event Insurance Policy from either Wedsure or The Event Helper.

We DO NOT recommend an extension to your homeowner's policy for you event as it's difficult to provide the specific coverage we require and if you had a claim it could impact your homeowner's policy rates or even lead to its non renewal or cancellation.

Wedsure and The Event Helper will both pre fill your application with the information we need. Just click on one of the links above to get a quote and apply. NOTE - you must use the above links to insure that your coverage will be correct and get our special rate.

The proof of insurance should also specify “Host Liquor Liability” coverage if any beer, wine, or other alcoholic beverages will be served.

Even if you are not planning to serve Alcohol, we recommend getting this coverage as it is inexpensive, you might change your mind, or one of your guests might bring alcohol to your event.

For additional assistance, you may call R.V. Nuccio & Associates Insurance Brokers, 10148 Riverside Drive, 2nd Floor. Toluca Lake, CA 91602 Phone: (800) 364-2433. Mention the Bennett Valley Guild and describe your event. They are familiar with what's needed.

Proof of Insurance Checklist: 

The Insurance you obtain for your event must meet at least all the following minimums. If you use the links above for Wedsure or The Event Helper, these minimums are pre filled in your policy application:

  • Commercial General Liability:

    • Each occurrence: $1,000,000
    • Damage to Rented Premises: $1,000,000
    • Personal & Adv Injury: $1,000,000
    • General Aggregate: $2,000,000
    • Products - Comp/Op Agg: $1,000,000
  • Host Liquor Liability

  • The Bennett Valley Guild, must be listed as Additional Insured.
    The Hall's property address: 4145 Grange Rd, Santa Rosa, CA 95404;
    The Guild's mailing address: c/o Bill Finkelstein, Treasurer, 6584 Birch Dr. Santa Rosa, CA 95404

The required policy for a weddings, birthday parties, and similar family parties can run less than $100 (quoted by The Event Helper on July 15, 2019 for a 3 day wedding rental with 100 people in attendance).

If your event is deemed by the insurance company to be higher risk (from past experience some examples include non family events such as: Halloween Parties, 4th of July parties, etc.) your rates may be much higher. The Guild does not provide insurance and is not responsible for the insurance companies pricing for your event. 

Notes (see also the Bennett Valley Guild Users Guide):

  • Rental includes use of 25 tables and 150 chairs. Our chairs have a load limit of 250 lbs.  If you have heavier guests, you need to make other arrangements for them.

  • Hall capacity is 150 unless an exception is approved in advance by the Rental Committee.

  • Main room dimensions are:

    • Main Hall - 46' 9" long (with fixed benches 32" deep on both sides) x 29' 2" wide (max capacity for dining 150 but that's pretty packed)
    • Main Hall Stage - 12' 9" wide x 9' 9" deep
    • Dining Room - 34' long x 24' 78" wide (max capacity for dining 50)
  • Parking is available onsite for approximately 70 cars (depending on their size). If you are using the upper lot for your outdoor event, the parking is reduced to about 50 cars. In the rainy season, if it's been raining the lower lot parking outer dirt areas will be unusable. The center graveled area remains usable even after heavy rains - including the lower lot, this yields parking for about 40 cars without using the dirt areas.

  • Events over 100 attendees where food and/or drinks are consumed are required to rent 1 or more portable restrooms. We may require you to rent a portable restroom with fewer attendees, especially in the rainy season if there have been recent heavy rains (October to April).

We recommend Honey Bucket (formerly North Bay Portables). Contact Randy Becker, Event Manager, email This email address is being protected from spambots. You need JavaScript enabled to view it., phone: 707 586 2286. 
Their VIP Solar Restroom has running water and flush toilets is very nice. Other options are also available.

  • Renters must complete their cleanup and haul away the trash from their event before the end of their rental. One day renters must complete their cleanup and be out of the building by midnight.

  • Events must end by midnight and music that can be heard outdoors must end by 10:00 PM. Music anytime of the day should not be loud. Please keep it down as we do have neighbors and our location in Bennett Valley makes it a natural amphitheater 

  • A penalty will assessed against the Cleaning/Security deposit if the building is not locked and the alarm armed on or before midnight.

  • Smoking, lit candles, and any other open flames are prohibited anywhere on the property.

  • If it is necessary to cancel your event, any prepaid rent will be refunded. Part of the Cleaning/Security Deposit will be retained by the Guild based on the following schedule:

    • Within 24 hours of booking: $50
    • 90+ days or more prior to the scheduled start date: $250,
    • 89 to 75 days prior: $500,
    • 74 to 61 days prior: $750, and
    • 60 or less days prior: $1,000 (no refund)
  • Optional Charges, Please arrange with Cyndie beforehand if you would like to arrange to include them:

    • Cleaning: $20/hour
    • Trash Removal and transport to the dump: $150
    • Hall table and chair setup OR takedown for events with 100 or fewer guests: $100, for events with over 100 guests: $150

Cleaning deposit refund: The $1,000 Cleaning deposit shall be refunded based on cleanliness. Post-event cleanliness shall be ranked by Guild Event Manager on a scale of 1 to 10, as follows:

  • 9 to 10 rating, 100 percent refund of cleaning deposit
  • 7 to 8 rating, 75 percent refund of cleaning deposit
  • 5 to 6 rating, 50 percent refund of cleaning deposit
  • 4 or less rating, no refund of cleaning deposit

Security deposit refund: The $1,000 Security deposit shall be refunded unless there is damage, loss of use, or additional charges incurred.

Loss of Use: If Guild hall, restrooms, or parking lot are damaged, soiled, vandalized or contaminated with bodily waste, toxins, hazardous materials or other compounds, there shall be a loss of use charge of $1,000 per day.

Additional Charges (include but not limited to):

  • Per lost key: $75
  • Per noise complaint: $75
  • Per Police call: $200
  • Drug use or drug paraphernalia found onsite: $500
  • Plumbing service call for clogs from intentional harm or negligence only: $700 minimum or actual cost if greater
  • Per nuisance alarm: $300
  • Per 15 minutes of use after agreed-upon end of event: $100

To Book a Rental, the following are required:

  • Signed Rental Agreement
  • $2,000 Cleaning and security deposit

The following are required 60 days before the rental commencement date:

  • Paid-in-Full Rental fee and
  • Certificate of Insurance

Checks should be made payable to the: Bennett Valley Guild and given or mailed to:
Cyndie Willhoit
Bennett Valley Guild Event Manager
2545 Thistle Creek St.
Santa Rosa, CA 95404

Thank you!

Cyndie Willhoit, Rental Manager, 707 595 3157, This email address is being protected from spambots. You need JavaScript enabled to view it.
The Bennett Valley Guild Rental Committee This email address is being protected from spambots. You need JavaScript enabled to view it.